The Constitution and By Laws of
The Clemson University Student Chapter
of The ACM

Article I: Name

1. This organization shall be known as the Clemson University Student Chapter of the Association for Computing Machinery. In this Constitution it shall be referred to as "The Chapter." The National Association shall be referred to as "The ACM."

Article II: Purpose

1. The Chapter is organized and will be operated exclusively for educational and scientific purposes and to promote the following:

1. To increase the knowledge of and to encourage a greater interest in the science, design, development, construction, management, languages, and applications of modern computing.
2. To provide a means of communication between persons having an interest in the field of computing.

1. The Chapter shall serve the student body of Clemson University and all other interested parties in the Clemson community.

Article III: Membership

1. The provisions of this Article shall not be in conflict with Article 3, Bylaw 6, Section 5 of the ACM National Constitution and Bylaws.
2. All Clemson University Students showing an interest in the Computing Sciences shall be eligible for Membership in The Chapter.
3. Full Members of The Chapter are defined to be those students who also are members of The ACM.
4. Affiliate Members of The Chapter are defined to be those students who are not members of The ACM.
5. Associate Members of The Chapter are defined to be those persons who are members of The ACM but not students of The University.
6. A Member is considered to be In Good Standing upon prompt payment of Chapter dues and satisfaction of all obligations to The Chapter.
7. Voting membership in The Chapter shall be granted to both Full and Affiliate members of The Chapter.

Article IV: Officers, Defined

1. The officers of The Chapter shall be The Chair, The Vice Chair, The Secretary, and The Treasurer.
2. All officers of The Chapter must be Full Members of The Chapter and In Good Standing with The ACM.
3. No Member may concurrently serve in the capacity of more than one office at any time.

Article V: Election and Installation of Officers

1. An Election Meeting shall be called during the first three (3) weeks of the Spring Semester by the Executive Council with Majority approval of The Chapter for the purpose of Electing Officers to serve the upcoming term.
2. For purposes of The Chapter, a Term is defined as the period of time between Annual Election Meetings not to exceed one (1) calendar year plus one (1) month.
3. The Election Meeting shall be presided over by the current Chapter Sponsor as defined in Article VII.
4. A slate of candidates shall be presented to The Chapter by the Nominations Committee as per the requirements of Article X, Section 1.
5. Each Officer shall be elected by a Majority of the Present and Voting members of The Chapter through a secret ballot election.

1. In the event that a Majority vote is not reached, a runoff election shall be held between the two candidates with the highest pluralities.

1. The Officers Elect shall be Installed immediately after the Election and will serve a term of office as defined in Section 2 of this Article.
2. In the event that an office is vacated, a special election meeting will be called to elect a new officer. This Special Election shall be conducted in the same manner as the Regular Election. The Officer Elect shall then be Installed immediately after the election and serve the remainder of the current term of office. Should this Election result in another vacancy of an office, another election shall be held immediately to fill that vacancy.
3. No member shall serve in the capacity of the office of Chair and the office of Vice Chair for more than two and one half full terms in a five year period.

Article VI: Duties of Officers

1. The Chair, as the principal officer of The Chapter shall be responsible for leading The Chapter and managing its activities in accordance with the policies and procedures of The ACM and this Constitution. The Chair shall delegate duties from ti me to time on an as needed basis to the officers of The Chapter. The Chair shall preside at all regularly called meetings of the Chapter and of its Executive Council as defined in Article VIII except where elsewhere stated in this Constitution.
2. The Vice Chair shall assist the Chair in the management of the Chapter, and in the event of the absence of the Chair, preside at all regularly called meetings of The Chapter and its Executive Council.
3. The Secretary shall keep and maintain all records pertaining to The Chapter and its Executive Council. General responsibilities of The Secretary are as follows:

1. Recording Minutes of all general and special meetings of The Chapter and its Executive council.
2. Preparation of The Chapter’s "Activity Report" and "Officer Contact Information" to be submitted to ACM National Headquarters in a timely manner.
3. Submission of any proposed Amendment to this Constitution and Bylaws to the Chair of the National ACM Membership Activities Board in accordance with The ACM National Constitution and Article XIII of this Constitution.

1. The Treasurer shall be responsible for all financial affairs of the Chapter to include but not limited to:

1. Collecting Dues from Chapter members.
2. Maintaining Accurate Financial records of The Chapter.
3. Promptly paying all bills the Chapter may incur using Chapter Funds.
4. Preparation of The Chapter’s "Annual Financial Report" for presentation to the Chapter during the Annual Election Meeting
5. Completion and Submission of "The Annual Financial Report" to ACM National Headquarters by the deadline stipulated by The ACM.

Article VII: Chapter Sponsor

1. The Chapter Sponsor shall be a voting member of The ACM and either a faculty member or full time staff member of Clemson University.
2. The Chapter Sponsor shall be selected by The Chapter’s Executive Council immediately following the Annual Election Meeting subject to confirmation by The University and Majority approval by The Chapter.
3. The Chapter Sponsor shall be generally responsible for the activities of The Chapter and the performance of the following duties:

1. To help provide continuity from year to year as student leadership and personnel change in The Chapter.
2. To promote good student – faculty relationships.
3. To maintain the standards of The University in all activities of The Chapter.
4. To exercise financial supervision, if necessary, by promoting prompt payment of Chapter bills, collection of Chapter Dues, and overseeing Chapter Accounts in the event of the Dissolution of The Chapter as defined in Article XIV.
5. To represent The Chapter to the Faculty and Administration of Clemson University.

Article VIII: The Executive Council

1. There shall be an Executive Council of The Chapter whose general responsibility shall be to conduct the affairs of The Chapter between regularly called meetings and to perform other duties as may be granted it by this Constitution.
2. The Executive Council shall consist of the Four Elected Officers of the Chapter and the Chairs of its several Standing Committees.
3. The Executive Council shall serve a Term of office as defined in Article V to commence with the Installation of new officers and the Election of new Chairs of the several Standing Committees.

Article IX: Standing Committees

1. Each Committee shall have an individual Chair and Vice Chair that shall be elected by the various members of the Committee no less than one week after the Annual Election meeting.
2. The Chair of The Committee shall then serve a term concurrent with the elected officers of the Chapter and shall serve on The Chapter’s Executive Council as defined in Article VIII. The Chair shall also be responsible for reporting to the Chapter on t he progress of the Committee and for managing the logistical affairs of the Committee.
3. The Vice Chair of The Committee shall also serve a term concurrent with the elected officers of The Chapter and shall serve on The Chapter’s Executive Council in the event of the absence of The Chair of The Committee. The Vice Chair shall also perform the duties of The Chair in the event of the absence of The Chair.
4. The several Standing Committees of The Chapter shall be The Committee on Programs, The Committee on Membership, The Committee on Activities, The Committee on The Judiciary, The Committee on Lecturers and Colloquia, The Committee on Communicatio ns, and The Committee on Fundraising.
5. The Committee on Programs shall be responsible for all logistic planning that may occur within The Chapter. They shall be responsible for obtaining a meeting place in accordance with Article XI and shall submit a proposed agenda to The Chair no less t han three (3) days before any scheduled meeting. They shall also secure any additional equipment that may be required for special events such as lectures or presentations.
6. The Committee on Membership shall be responsible for organizing and executing the Chapter’s membership drives throughout the year. They shall also be responsible for creating membership cards to identify current members of The Chapter and various othe r duties as assigned by the Executive Council.
7. The Committee on Activities shall be primarily responsible for planning all social activities that The Chapter may wish to hold.
8. The Committee on the Judiciary shall be responsible for interpreting and updating this Constitution as may be required from time to time. They shall prepare any amendments as The Chapter sees fit and forward them, with the aid of The Secretary, to the appropriate National Officers per the requirements of the ACM National Constitution.
9. The Committee on Lecturers and Colloquia shall be responsible for acquiring speakers of National Caliber to address and educate the Chapter. They shall be in constant communication with other chapters nearby to maximize the ability to draw a speaker o f National Caliber to the South Carolina Upstate area and shall notify The Committee on Activities and The Committee on Programs upon the success of obtaining such a speaker.

10. The Committee on Communications shall be responsible for all Chapter public relations through the various media available to the Chapter. They shall also be held responsible for all communication within the Chapter such as notifying the membership of various programs, lectures, and social events as given them by the Executive Council or The Chapter itself.
11. The Committee on Fundraising shall be the financial arm of The Chapter. They shall be responsible for planning and executing Chapter Fundraising functions as The Chapter may need them and shall assist The Treasurer in preparing the Chapter Budget at t he beginning of the fiscal year.

Article X: Temporary Committees

1. With the advice of the Chapter’s Executive Council, the Chair may appoint Temporary Committees to resolve certain issues or to perform necessary duties of The Chapter that do not fall under the scope of any existing committee.
2. The Nominations Committee shall consist of at least three voting members of The Chapter with at most one member serving on the Executive Council. This committee shall be formed by the Chapter Chair no less than two (2) months prior to the Annual Elec tion Meeting as defined in Article V. The responsibility of this Committee shall be to propose at slate of at least one candidate for each of the officers of The Chapter as described in Article IV. This slate of candidates will then be presented be pres ented during the Annual Election Meeting.
3. An Audit Committee shall be appointed by the Chapter Chair at the close of the fiscal year to assure the accuracy of the accounting of the Chapters funds for the year. This Committee should also verify the accuracy of the Financial Report prepared by the Treasurer for submission to ACM National Headquarters.

Article XI: Meetings

1. The Chapter shall only hold meetings in places that are open and accessible to all members of the Association as required by the ACM National Constitution.
2. Regular meetings of The Chapter shall be fixed by the Executive Council with Majority approval of The Chapter at a frequency of no less than three (3) meetings per regular academic semester.
3. Robert’s Rules of Order, Newly Revised shall be the recognized method of discussion during all Chapter meetings.
4. Special meetings of The Chapter may be called by The Chair with two thirds approval of the Executive Council. Special Meetings shall be those meetings not regularly scheduled by The Chapter and shall only be held to discuss pressing matters. A quorum as defined in Article XIII shall still be necessary to conduct business. In the event that a Special Meeting becomes necessary, a notice of three (3) days shall be given to the membership through announcement via the various mediums the Chapter may have access to.

Article XII: Disbursements and Dues

1. Disbursements from the Chapter Treasury for Chapter Expenditures shall be made by the Treasurer with authorization of the Executive Council. Such expenditures shall be noted and read during the Treasurer’s Report along with the current account balance at the next regularly scheduled meeting.
2. Dues shall be assessed of all Chapter members, except Associate Members, at a rate to be fixed annually each Fall by the Executive Council. This rate shall not be less than the current University minimums for Funded Organizations.

Article XIII: Amendments and Voting Procedures

1. No official business of the Chapter may be conducted unless a quorum, defined at thirty percent of the voting membership of the Chapter, shall be present.
2. A simple Majority shall be satisfactory to carry a motion.

1. In the event of an equally divided Chapter, the presiding officer shall vote to break the tie in accordance with parliamentary procedure. Since the presiding officer must appear to be neutral, this person shall not vote on motions, unless there is a tie.

1. By a vote of two thirds of the Chapter Membership, this Constitution may be amended in accordance with the ACM National Constitution. The Procedure for Amending this Constitution shall be as follows:

1. Such an amendment shall first be proposed and read as new business during a regular meeting.
2. Upon a simple Majority approval by the Chapter, the amendment shall then be turned over to the Committee on The Judiciary to be written and sent away to The ACM for approval.
3. After reception and approval of the amendment by the Chairs of the Membership Activities Board of The ACM and the ACM Constitution and Bylaws Committee, the proposition is reread a second time during a regularly scheduled meeting requiring the full tw o thirds vote for passage.

Article XIV: Dissolution of The Chapter

1. Dissolution of this Chapter, by consent of the members shall consist of unanimous agreement of all its officers together with a two thirds vote at a meeting which has been publicized in advance to all members of the Chapter for the purpose of t aking such a vote.
2. Should a Dissolution motion pass and the Chapter be Dissolved, its assets and liabilities shall be transferred to The ACM under the supervision of The Chapter Sponsor and The ACM Membership Activities Board.